Bylaws
of
Face-to-face Meeting
Call to order
Determination of Quorum
Reading of Minutes (face-to-face and electronic)
Reports
Unfinished Business
New Business
Announcements
Adjournment
Electronic Meeting
Call to order
Unfinished Business
New Business
Adjournment
The current edition shall be the parliamentary authority in all cases where there is no conflict with the Constitution and/or Bylaws.
At all stated or called meetings a quorum shall consist of one-tenth (1/10) of the voting members. For electronic motions, votes (including abstentions) shall be at least one-half (1/2) of all BVID Regular and Associate members. With electronic motions if sufficient votes are received such that all remaining potential votes cannot change the result, the result can be announced even if the time period for voting has not concluded.
At all Executive Board meetings a quorum shall consist of one-half (1/2) of the Executive Board members.
There shall be a minimum of three (3) Executive Board face-to-face meetings each membership year. Electronic meetings shall fill the gaps between face-to-face meetings and shall run from the beginning of the membership year until the first face-to-face meeting, between face-to-face meetings, and from the last face-to-face meeting until the end of the membership year. Face-to-face Executive Board meetings shall be announced to the membership at least two (2) weeks prior to the meeting and will be open to the general membership. The President or any two (2) Executive Board members may call meetings. Such called meetings will be closed to the general membership.
There shall be a minimum of two (2) face-to-face membership meetings per year. The “Fall” face-to-face meeting shall be held in September or October, and the “Spring” face-to-face meeting shall be held in April or May. Electronic meetings shall fill the gaps between face-to-face meetings and shall run from the beginning of the membership year until the first face-to-face meeting, between face-to-face meetings, and from the last face-to-face meeting until the end of the membership year. Members shall be notified no less than two (2) weeks prior to a change in a face-to-face membership meeting time and/or place.
Unresolved motions from any meeting shall be added to Unfinished Business for the next face-to-face or electronic meeting.
Only voting members of BVID may make motions at stated or called meetings of the membership. During Executive Board meetings, only the Executive board members may make motions. With the approval of any two members of the Executive board, non-voting members may address the Board and/or the BVID membership at any meeting.
Note: Multiple electronic motions may be considered simultaneously as long as they do not conflict as determined by the President and the Parliamentarian .If there is a conflict the motions shall be considered in the order that they are received.
The election of officers shall be held during BVID's Spring meeting each year. Board members shall take office at the beginning of the next membership year. The term of service ends at the end of the membership year.
The membership year shall extend form June 1 to May 30 of the calendar year. To be in good standing, a member must maintain current dues and attend at least half (1/2) of the stated and / or called face-to-face meetings per membership year, and participate in at least two-thirds (2/3) of all electronic motions [Participation can be voting on a motion (including sending and abstention) or engaging in debate or seconding a motion or proposing a motion that receives a second]. Members must be a certified interpreter or be working in the field of deafness and/or enrolled in an accredited school program in ASL, deaf education, interpreter training or mentorship program.
Those persons, age 18 and over, who pay Regular Membership dues in BVID and who also hold Regular membership in TSID shall have voting privileges in BVID; may serve as the BVID Chapter Representative to the TSID Executive Board if also a member of RID; may be elected to office in both BVID and/or TSID; may chair BVID committees. Each Regular Member shall have two (2) votes.
Those persons, age 18 and over, who pay Associate Member dues in BVID and also hold membership in TSID shall have voting privileges in BVID; may serve as the BVID Chapter Representative to the TSID Executive Board if also a member of RID; may be elected to office in BVID; may chair BVID Committees. Each Associate Member shall have one (1) vote.
Those persons, age 16 and over, who pay current BVID Chapter membership dues and not members of TSID; may serve on committees; may provide input and petition to make motions at meetings. Chapter Members shall hold no office and chair no committee. Each Chapter Member shall have no (0) vote.
The President shall chair all meetings of BVID and the Executive Board and shall be an ex-officio member of all committees except the Nominating Committee; shall appoint Standing Committees and Special Committees with the approval of the Executive Board; shall appoint the Chair for special or standing committees; shall be the official agent of BVID and shall be responsible for maintaining cooperation and affiliation with TSID; shall perform other duties as designated by the Executive Board and/or membership; shall submit a written report to the Secretary during Board meetings. The President will also serve as the BVID Chapter Representative to the TSID Executive Board or may appoint a designee; shall carry out the goals of BVID.
The Vice-President shall assist the President with the duties of that office and shall perform other duties as designated by the President; shall preside at all meetings in the absence of the President; shall act as Chairman of the Fundraising Committee; shall automatically become President in the event that the office is vacated; shall submit a written report to the Secretary during board meetings.
The Secretary shall keep accurate records of the proceedings of all the meetings of BVID; shall conduct the primary correspondence of BVID; shall issue notices of meetings or phone members as directed by the President; shall be responsible for sending quarterly BVID Chapter Reports to the TSID InterpreTexan on a regular basis.
The Treasurer shall receive, deposit, and disburse all monies; the President and/or Executive Board shall approve all bills before payment; the President and a designated member shall sign all drafts. The Treasurer shall keep accurate records of all monetary transactions. The Treasurer shall keep an up to date roster of the membership and standing of each member; shall give copies of the same to BVID's President and TSID's Treasurer. The Treasurer shall present his/her records to the Audit committee at the end of the fiscal year prior to BVID's Annual Meeting, request by the President and/or Executive Board, and/or upon termination of office; shall submit a report to the Secretary.
The Parliamentarian will rule on questions involving parliamentary procedure; shall chair the Nominating Committee; shall be responsible for all voting by ballot, show of hands, and other methods of voting. The Parliamentarian shall chair any Revisions Committee; shall submit a written report to the Secretary during Board meetings when serving on a committee.
A designee shall serve as an alternate when the President cannot attend TSID Executive Board meeting. The BVID Chapter Representative to the TSID Executive Board shall attend at least 3 official TSID Executive Board meetings; shall report to BVID any issues being discussed at the TSID Executive Board meetings; shall inform the TSID Executive Board of BVID's needs; shall act as liaison between TSID and BVID and shall assist in maintaining cooperation and affiliation between BVID and TSID; shall submit a written report to the Secretary of TSID; shall be a member of RID. Any travel expenses incurred attending TSID Executive Board meetings shall be reimbursed as funds are available and are approved by BVID's Executive Board.
1. The Executive Board, with membership approval, shall fill any vacancies in office due to death, resignation or other causes, other than the President.
2. Resignations shall be submitted in writing to the Executive Board.
3. Executive Board Officers failing in their prescribed duties shall receive written warning from the Executive Board .If they continue to fail in their prescribed duties they will be replaced by action of the Executive Board.
4. Officers are required to attend three-fifths (3/5) of all face-to-face Membership and Executive Board meetings and participate in at least four-fifths (4/5) of electronic motions (as defined in Article II. A. Term of Membership). Failure to comply shall be basis for replacement action.
5. The outgoing officers shall transfer all data and materials of the office within 14 days following termination of office.
A person may be eligible for nomination to office provided he/she has been a Regular or Associate member in good standing of TSID and BVID.
1. Election of officers shall take place at BVID’s Spring meeting.
2. Voting privileges for elections shall be restricted to Regular or Associate members in good standing.
3. Officers shall be elected for one (1) year; term being from the start of the membership year until the end of the membership year.
4. The Nominating Committee shall present a slate of nominations for officer positions. Other nominations may be made from the floor, provided the person nominated has been asked and is eligible and willing to serve.
5. Voting shall be done by ballot unless there is only one (1) candidate for the office.
6. A majority of those present and voting is required for election.
There shall be a Nominating Committee of no less than three members chaired by the Parliamentarian. The members of the committee shall be nominated by and from the membership; simply majority vote shall be required for election to this committee. The Nominating Committee shall be responsible for the presenting a slate of eligible persons to the membership for any election.
The Audit Committee shall audit the Treasurer's records at the end of the fiscal year; and /or upon request of the President, and report to the membership their finding at the next stated or called meeting. The Executive Board shall appoint the Audit Committee Chairperson. The Audit Committee shall have three members. The members of the committee shall be nominated by and from the membership; simply majority vote shall be required for election to this committee.
1. Regular Membership dues:
a. $40 per annum (includes annual TSID dues)
b. $15 per annum (for those already holding TSID Membership)
2. Associate Membership dues:
a. $40 per annum (includes annual TSID dues)
b. $15 per annum (for those already holding TSID Membership)
3. Chapter Membership dues: $20 per annum
Dues are payable prior to September 1 of the current membership year in order for a member to be eligible for voting privileges and/or to hold an office.
These Bylaws may be amended or new Bylaws adopted by vote of two-thirds (2/3) of the voting members present at the Fall or Spring meeting of BVID, provided the proposed amendment is submitted to the Executive Board for study or review prior to the presentation to the membership for adoption. Proposed amendments must have a sponsor and cosponsor signature, or be proposed by a committee.
These Bylaws adopted as a replacement